Who is eligible for the GSA Travel Funding Program?

All graduate students enrolled at the University of Toledo are automatically members of the GSA and thus are eligible for travel funding.

How many graduate students will the GSA fund to attend the same conference in the same year?

  • The GSA will fund no more than 5 graduate students to attend the same conference. It is our hope that the GSA will be able to help as many students as possible and that graduate students will professionally represent the University of Toledo in as many diverse disciplines as possible.
  • Preference will be given on a  (first come- first serve basis) in order of received applications either through the travel reimbursement process or by meeting with the treasurer and arranging a pre-pay agreement.

How much money am I eligible for?

  •  Students are eligible for travel funding up to a specific amount per academic year (July 1, 2018- June 30, 2019).
  • The total amount of funding students are eligible for is based on the activity of the individual in the GSA*:

GSA 2018-2019 Travel Reimbursement Rates

  • Inactive – $100
  • Active Member – $300
  • MGRS Volunteer – $300 + 6 month extension of funding eligibility
    • Note: This means that for the 2018-2019 academic year, volunteers will be eligible for conference funding up to October 6th, 2019.
    • Note: GSA travel reimbursement rates are set at each new fiscal year (July 1st) and may vary from year to year. If you volunteer for MGRS and your conference takes place after the start of the new fiscal year (after July 1st) you will be reimbursed at the rate set for the new fiscal year.
  • MGRS Coordinators – $400
  • GSA Representative – $400
  • GSA Officer – $400

* Important Note: Active vs. non-active membership is determined when a request for funding is submitted.
Note: Student status is determined by the Treasurer in combination with the Secretary’s attendance tracker before attending conference!
So, if you want active status, this must be achieved before attending conference! A conference cannot be attended and then student be granted active status after attending a meeting at a later date.

What is the difference between an Active vs. Non-active member?

  • All graduate students at the University of Toledo are automatically entered into the GSA as non-active members.
  • Active status is granted to a graduate student in 1 of 2 ways:
    • Attend 2 GSA General Assembly Meetings (Click Here for dates/times)
      • Attending 2 GSA Committee Meetings counts as 1 General Assembly Meeting (Click Here for dates/times)
      • Attending 4 GSA Committee Meetings counts as 2 General Assembly Meetings (Click Here for dates/times)
    • Volunteer at the Midwest Graduate Research Symposium (MGRS):
      • Information on the MGRS (Click Here)
      • To volunteer: SIGN-UP OPEN SPRING of 2020
  • Active status is granted for a 6-month duration after one of the requirements for active status is met.


If you have any questions about travel reimbursement please feel free to contact the GSA Treasurer, Kristy Kagy (kristy.kagy@rockets.utoledo.edu),  or the GSA email (graduatestudentassociation@gmail.com). If you wish to check your inactive/active status, please contact Shelby Kesterson (shelby.powell@rockets.utoledo.edu) for Main Campus and Ethel Tackie-Yarboi (ethel.tackie-yarboi@rockets.utoledo.edu) for Health Science Campus.

UPDATED 05.14.2019